Graphical workflow editor
The visual editor allows you to quickly create, customise and automate your processes using drag & drop – without any programming. This allows you to create a complete workflow in no time – intuitive, flexible and ready to use.
Supported task types
- Interactive Human Tasks (input forms for tasks for humans)
- Logical engine tasks (AND/OR logic to map logical operations)
- Batch Engine Tasks (to map background processes)
- Set Process Variable (to set process variables)
Why is this important?
- Processes can be quickly customised
- Iterative design in minutes instead of weeks
- Perfect for dynamic projects and rollouts
Typical use cases
- Creation of individual service processes
- Mapping rollout workflows
- Quickly test workflows and put them live
Reporting & analytics
All data is collected live in the browser and bundled centrally. You receive accurate real-time reports on status, progress and budget – without manual reconciliation. FlexiFlow creates a consistent, transparent database for all teams and makes project management reliable and efficient.
Why is this important?
- Transparent monitoring of progress, budgets and status
- Uniform database (single source of truth) instead of scattered information
- Quick decisions thanks to clear key figures
- Automatic documentation instead of Excel proliferation
Typical use cases
- Budget monitoring during rollout
- Real-time progress reports for stakeholders
- Evaluate and optimise service assignments
Geographical location management
FlexiFlow provides a clear, visual map view of your entire project landscape. You can see all locations on the map, filter by predefined characteristics, and jump to relevant workflows with a single click.
Why is this important?
- Quick overview of thousands of locations
- Intuitive map view instead of tables
- Powerful search, sorting and filtering
- Individual characteristics can be created with a single click
Typical use cases
- Prioritisation of rollout waves
- Regional control for service assignments
- Location comparison based on relevant criteria
Location dossier
All workflow data for a location – tasks, documentation, orders, status – is displayed live in the off-canvas dossier. Perfect for teams that need to coordinate many participants and make decisions at any time.
Why is this important?
- Complete transparency for all roles
- Access from all lists and overviews
- No need to search for information across different tools
Typical use cases
- Site audits
- Status queries in project meetings
- Clarifications with service providers
Personal task dashboard
Your team can immediately see their own tasks, deadlines and relevant data. Progress is clearly visualised and documentation is accessible at the click of a button – for maximum speed in everyday operations.
Why is this important?
- No disorientation in complex projects
- Process status and documentation are immediately accessible
- Reduces queries and coordination effort
Typical use cases
- Daily planning for assembly teams
- Task overview for project managers
- Workload transparency in service organisations
Calendar & Resource Planning
Plan assignments and rollouts in a clear calendar. Assign resources, teams or service providers directly to time blocks and avoid overloads.
Why is this important?
- Make optimal use of capacities
- Avoid overloads
- Complete tasks on time
- Clear availability visible to everyone
Typical use cases
- Plan technician assignments
- Coordinate rollout waves
- Coordination with external service providers
Integrated online shop
The shopping function in FlexiFlow makes it easy to select and order project equipment in a modern online shop. The shop can be used both standalone and within a workflow. In both cases, approval instances can be defined flexibly. Shopping baskets are displayed directly in the dossier in a workflow-oriented manner, including approval status, and are shown in the budget report. This makes procurement a seamless part of your rollout – transparent and controllable.
Why is this important?
- Procurement directly in the process – no separate platform required
- Manage shopping baskets and approvals in a workflow-oriented manner
- Integrated budget reporting that can be traced at any time
Typical use cases
- POS branding rollouts
- Service orders for spare parts
- Materials required for site conversions
No-code application
FlexiFlow can be configured entirely without programming. Processes, fields, data objects and filters are easily created and customised with a click – immediately live, without IT dependencies. This saves development costs, shortens project times and makes your system future-proof.
Why is this important?
- Make changes yourself at any time
- No developer resources required
- Quickly adaptable to new requirements
Typical use cases
- Add process steps without IT
- Configure fields and filters yourself
- Flexibly adapt workflows to new specifications
Contact management
FlexiFlow structures all contact persons at a location according to their roles. Every team – whether service, project or purchasing – can immediately see the relevant contacts. This reduces communication errors and speeds up coordination.
Why is this important?
- Quickly know who is responsible for what
- Fewer misunderstandings
- Uniform contact structure for teams and service providers
Typical use cases
- Communication with store or branch managers
- Clarify escalation paths
- Recurring service contacts
Google Maps route planning
Locations can be compiled into a tour directly from the geographical overview. With ‘Link to Maps’, the route is automatically transferred to Google Maps. Perfect for service teams, fitters or auditors in the field.
Why is this important?
- Optimised routes for technicians
- Less planning effort
- Ready to go directly from the system
Typical use cases
- Maintenance trips
- Installation jobs
- Site visits during rollout
Digital signature
Customers can sign digitally on site – for service calls, approvals or documentation, for example. All data is immediately available in the system, without paperwork or post-processing. This creates clear evidence and speeds up the rollout process.
Why is this important?
- Immediate documentation
- No paperwork
- Clear evidence for service & billing
Typical use cases
- Acceptances
- Inventories
- Service calls
Intuitive form generator
Define the central data object and build input forms with a click. Fields can be directly assigned to tasks, responsible persons and scenarios.
Why is this important?
- Fast prototyping
- Direct proof of concept
- Fast live launches of workflows
Typical use cases
- Checklists for services
- Form-based approvals
- Data structures for rollouts
Mobile usage
With FlexiFlow, you have all the important information at your fingertips. Whether on the construction site, in the store or on a service call – location documentation, photos, forms and electronic signatures can be captured directly via smartphone. FlexiFlow is fully mobile and supports all common devices.
Why is this important?
- No laptops or additional devices required
- Documentation is done immediately on site
- Check project status on the go – anytime, anywhere
Typical use cases
- Receive, process and complete tasks on the go
- Capture photos, damage or installation progress directly on site
- Fill out checklists, forms or test reports on the go
Perfect database
All workflow-relevant data is bundled centrally in a single data object and recorded directly in the browser. This creates a uniform, up-to-date database that is used for tasks, forms, reports and internal and external communication. This clear structure provides you with accurate real-time reports and immediate insights into the progress and status of your projects – a reliable basis for transparent, efficient and controllable processes.
Why is this important?
- One source of truth
- Clear structure instead of data chaos
- Fewer errors, more automation
Typical use cases
- Multi-workflow setups
- Location-based projects
- Data provision for reporting
Why companies prefer FlexiFlow
FlexiFlow combines intuitive operation with powerful enterprise functionality – ideal for teams that want to efficiently manage large operational projects.
Your advantages:
- No-code configurable
- Ready to go in days
- GDPR-compliant on European servers
- Personal support from Germany