Graphical workflow editor
The visual editor allows you to quickly create, customise and automate your processes via drag & drop – without any programming. This makes it possible for you to create a complete workflow in next to no time – one which is intuitive, flexible and ready to use.
Supported task types
- Interactive human tasks (input forms for human tasks)
- Logical engine tasks (AND/OR logic for mapping logical operations)
- Batch engine tasks (for mapping background processes)
- Set process variable (for setting process variables)
- AI tasks (for automating decisions)
- …
Why is this important?
- Processes can be adapted quickly
- Iterative design in minutes instead of weeks
- Perfect for dynamic projects and rollouts
Typical use cases
- Creating individual service processes
- Mapping rollout workflows
- Fast workflow testing and going live
Reporting and analytics
All data is collected live in the browser and centrally consolidated. You receive accurate real-time reports on status, progress and budget – without any need for manual comparisons. FlexiFlow creates a consistent, transparent database for all teams and makes project management reliable and efficient.
Why is this important?
- Transparent monitoring of progress, budgets and status
- Uniform database (single source of truth) instead of scattered information
- Quick decisions as a result of clear key figures
- Automatic documentation instead of uncontrolled Excel-based chaos
Typical use cases
- Budget monitoring during rollout
- Real-time progress reports for stakeholders
- Service assignment evaluation and optimisation
Geographical site management
FlexiFlow provides a clear, visual map view of your entire project landscape. You can see all the sites on the map, filter them using predefined criteria and jump to the relevant workflow documentation with a single click.
Why is this important?
- Quick overview of thousands of sites
- Intuitive map view instead of tables
- Powerful search, sort and filter functions
- Easy configuration
Typical use cases
- Prioritisation of rollout waves
- Regional control for service assignments
- Site comparison based on relevant criteria
Site dossier
All the workflow data for a site – tasks, documentation, purchase orders, status – is displayed live in the off-canvas dossier. Perfect for teams that need to be able to coordinate many participants and take decisions at all times.
Why is this important?
- Complete transparency for all roles
- Accessible from all lists and overviews
- No need to search for information across different tools
Typical use cases
- Site audits
- Status queries in the project meeting
- Clarifications with service providers
Personal task dashboard
Your team can immediately see their own tasks, deadlines and relevant data. Progress is clearly visualised and documentation is accessible at the click of a button – for maximum speed in day-to-day operations.
Why is this important?
- No disorientation in complex projects
- Process status and documentation are immediately accessible
- Reduces follow-up questions and coordination efforts
Typical use cases
- Daily planning for assembly teams
- Task overview for project managers
- Workload transparency in service organisations
Calendar and resource planning
Plan assignments and rollouts in a clearly structured calendar. Allocate resources, teams or service providers directly to time blocks and avoid overloads.
Why is this important?
- Make optimum use of capacities
- Avoid overloads
- Complete tasks on time
- Clearly structured availabilities visible to everyone
Typical use cases
- Plan technician assignments
- Coordinate rollout waves
- Coordination with external service providers
Integrated online shop
The shopping function in FlexiFlow makes it easy to select and order project equipment in a modern online shop. The shop can be used both as a standalone version and within a workflow. In either case, release instances can be defined flexibly. Shopping carts are displayed directly in the dossier in a workflow-orientated manner, including the release status, and are mapped in the budget report. This makes procurement a seamless part of your rollout – transparent and controllable.
Why is this important?
- Procurement right in the process itself – no separate platform required
- Manage shopping carts and releases in a way that is workflow-orientated
- Integrated budget reporting which is traceable at all times
Typical use cases
- POS branding rollouts
- Service purchase for spare parts
- Materials required for site conversions
No-code application
FlexiFlow can be configured entirely without programming. Processes, fields, data objects and filters can be easily created and adapted with a click – immediately live, without any IT dependencies. This saves development costs, shortens project times and makes your system future-proof.
Why is this important?
- Make changes yourself at any time
- No developer resources required
- Quickly adaptable in case of new requirements
Typical use cases
- Add process steps without IT
- Configure fields and filters yourself
- Flexibly adapt workflows to comply with new specifications
Contact management
FlexiFlow structures all contact persons belonging to a site according to their roles. Every team – whether service, project or purchasing – can immediately see their relevant contacts. This reduces communication errors and speeds up coordination tasks.
Why is this important?
- Find out quickly who is responsible for what
- Fewer misunderstandings
- Uniform contact structure for teams and service providers
Typical use cases
- Communication with shop and/or branch managers
- Clarifying escalation paths
- Recurring service contacts
Google Maps route planning
Sites can be compiled for a tour directly from the geographical overview. With "Link to Maps", the route is automatically transferred to Google Maps. Perfect for service teams, fitters and auditors in the field.
Why is this important?
- Optimised routes for technicians
- Less planning effort
- Ready for departure directly from the system
Typical use cases
- Maintenance trips
- Installation jobs
- Site visits during rollout
Digital signature
Customers can sign digitally on site – e.g. for service calls, acceptances or documentation. All the data is immediately available in the system, without any paperwork or post-processing. This makes unambiguous verifications possible and speeds up the rollout process.
Why is this important?
- Immediate documentation
- No paperwork
- Unambiguous verification for service and invoicing
Typical use cases
- Acceptances
- Stock-taking
- Service calls
Intuitive form generator
Define the central data object and build input forms with a click. Fields can be directly allocated to tasks, persons responsible and scenarios.
Why is this important?
- Fast prototyping
- Direct proof of concept
- Fast live launches of workflows
Typical use cases
- Checklists for services
- Form-based acceptances
- Data structures for rollouts
Mobile usage
With FlexiFlow, you have all the important information at your fingertips. Whether you are at the construction site, in the shop or on a service call – site documentation, photos, forms and electronic signatures can be captured directly via smartphone. FlexiFlow is fully mobile and supports all conventional devices.
Why is this important?
- No notebooks or additional devices required
- Documentation is done immediately on site
- Check project status on the go – anytime, anywhere
Typical use cases
- Receive, process and complete tasks on the go
- Capture photos, damage incidents or installation progress directly on site
- Fill out checklists, forms or test reports on the go
A perfect base of data
All workflow-relevant data is centrally consolidated in a single data object and captured directly in the browser. This creates a uniform, up-to-date base of data that is used for tasks, forms, reports and internal and external communication. This clear structure provides you with accurate real-time reports and immediate insights into the progress and status of your projects – a reliable base for transparent, efficient and controllable processes.
Why is this important?
- One source of truth
- Clear structure instead of data chaos
- Fewer errors, more automation
Typical use cases
- Multi-workflow setups
- Site-based projects
- Data provision for reporting
Why companies prefer FlexiFlow
FlexiFlow combines intuitive operation with powerful enterprise functionality – ideal for teams that want to manage large operational projects efficiently.
Your advantages:
- No-code configuration
- Up and running in days
- GDPR-compliant on European servers
- Personal support from Germany